Capacities
Object-based note-taking app
Overview
Capacities is a Notion-alternative built around typed objects (Person, Book, Project) rather than free-form pages. AI features for chat, summarization, linking. Subscription Pro tier.
Pricing
Pricing shown for reference only. These figures reflect RECATOOLS research as of 20 May 2026 and may be out of date or incomplete. This is not financial or purchasing advice — always confirm the current price on the provider’s official website before making any decision.
Use cases
What you can produce with Capacities
- Capture notes as typed objects (People, Books, Meetings, Projects) with custom properties instead of free-form pages.
- Build a linked knowledge graph automatically as you mention objects in daily notes and other content.
- Run a daily-notes journaling workflow where meetings, ideas and tasks all link back to their related objects.
- Ask the built-in AI assistant to summarize, brainstorm or answer questions grounded in your own notes (Pro plan).
- Save web pages and highlights into your knowledge base via the browser extension and Web Highlights.
- Sync tasks and calendar events into your notes with the Pro plan's task and calendar integrations.
- Access and edit your entire workspace across macOS, Windows, Linux, iOS and Android with sync.
ASEAN Perspective
Capacities in Southeast Asia
ASEAN-region availability and pricing notes coming soon. Drop the editorial team a note via /contact/ if you can supply local context (Singapore/Malaysia/Indonesia/Thailand/Vietnam).
Capacities reimagines note-taking around typed 'objects' (Notes, Books, Meetings, People) you link and tag rather than files in folders, making it a thoughtful fit for networked thinking and personal knowledge management. The free tier is genuinely usable, and Pro ($11.99/mo) adds an AI assistant, formulas, a public API, and integrations like Raycast.
The object model is its strength and its barrier: it takes real effort to internalise, and people wanting a quick notes app will find it over-structured. It's also a smaller indie product versus Notion or Obsidian. Globally available as an English-first web/desktop/mobile app with no ASEAN-specific features. Best for deliberate PKM enthusiasts, not casual note-takers.
What people say
Capacities remains an independent, actively developed note-taking app in 2026, and it has carved out a loyal following as the object-based alternative to Notion and Obsidian. Instead of free-form pages, everything you create is a typed object (a Person, a Book, a Meeting, a Project) with its own properties and automatic backlinks. Reviewers consistently say this hits a rare balance between structure and flexibility: you get database-like organization without building databases, and a networked web of knowledge without the fiddly setup of Obsidian plugins. The clean, fast interface and the daily-note workflow draw frequent praise, and Product Hunt reviews skew strongly positive.
The recurring complaints are about maturity rather than concept. There is a genuine learning curve in shifting from folders-and-pages thinking to object thinking, and users who skip that adjustment tend to bounce off. Power users cite missing depth: bulk import from other tools is limited, customization is shallower than Notion's, and offline support has historically lagged, though desktop and mobile apps with sync now cover most everyday use. Some also question whether the Pro subscription (around $10 a month, which gates the AI assistant, task and calendar integrations, and the API) is worth it while gaps remain.
The AI features are deliberately modest: an assistant for summarizing, brainstorming and querying your own notes, powered by OpenAI models, rather than an AI-first product. Most users treat it as a bonus rather than a reason to switch.
Capacities genuinely fits researchers, students, writers and structured thinkers managing personal knowledge, especially people who abandoned Notion as too fiddly or Obsidian as too technical. It is a poor fit for teams (it is fundamentally single-player), for heavy database automation, and for anyone who needs frictionless mass migration of an existing multi-thousand-note vault today.
Summary of public user & expert reviews, compiled by RECATOOLS.
About this listing
This entry was compiled from publicly available data including Capacities's official website, press releases, documentation, and reputable third-party publications. RECATOOLS is not affiliated with Capacities unless explicitly stated.
Third-party AI tools update their pricing, features, availability, and policies frequently. Information here may be outdated by the time you read this — we make reasonable efforts to keep listings current, but cannot guarantee absolute accuracy.
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