Motion
AI project manager that automatically prioritises and schedules every task across your entire workload.
Overview
Motion is an AI-powered task management and scheduling tool that automatically creates and maintains a daily schedule from your entire task list, project commitments, and calendar. Unlike to-do list apps where prioritisation is manual, Motion's AI assesses deadlines, estimated durations, and your available calendar time to automatically sequence every task across your workday.
When you add a new task, Motion immediately finds the optimal time for it and adjusts everything else accordingly. When meetings are added to your calendar, Motion reshuffles your task schedule to maintain coverage of high-priority items. The Project feature allows breaking projects into tasks with dependencies, which Motion schedules in the correct sequence.
Motion is designed to eliminate the daily planning overhead that affects knowledge workers — the 20-30 minutes each morning deciding what to work on and when. By continuously maintaining an optimised schedule, it allows users to start working immediately each day. Used by over 35,000 teams, it is particularly popular among founders and executives with complex, varied workloads.
Pricing
Pricing shown for reference only. These figures reflect RECATOOLS research as of 8 May 2026 and may be out of date or incomplete. This is not financial or purchasing advice — always confirm the current price on the provider’s official website before making any decision.
Use cases
ASEAN Perspective
Motion in Southeast Asia
ASEAN-region availability and pricing notes coming soon. Drop the editorial team a note via /contact/ if you can supply local context (Singapore/Malaysia/Indonesia/Thailand/Vietnam).
Motion combines a calendar, task manager, and project tool with an AI scheduler that automatically slots tasks into open time and reshuffles your day when things change. For people who live in their calendar and struggle to prioritize, the auto-scheduling is genuinely useful and removes a lot of manual planning.
It suits busy solopreneurs, consultants, and small teams who want intelligent time-blocking. Caveats: it is relatively expensive for what is essentially a productivity app, the learning curve and rigidity of the auto-scheduler frustrate some users, and it works best only if you commit fully to managing everything inside it. English-only and US-centric; no ASEAN localization, though it works fine globally.
Notable facts
- Motion users report saving an average of 30 minutes per day by eliminating manual daily planning and rescheduling.
- The scheduling AI considers task priority, deadlines, effort estimates, and calendar availability simultaneously to find optimal task sequences.
- Motion went from 0 to $10 million ARR in 12 months, driven by word-of-mouth among founders who described it as 'my AI chief of staff'.
Frequently asked questions
About this listing
This entry was compiled from publicly available data including Motion's official website, press releases, documentation, and reputable third-party publications. RECATOOLS is not affiliated with Motion unless explicitly stated.
Third-party AI tools update their pricing, features, availability, and policies frequently. Information here may be outdated by the time you read this — we make reasonable efforts to keep listings current, but cannot guarantee absolute accuracy.
For the latest details, please refer to Motion directly →
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