Work Hours & Timesheet Calculator
Work hours and timesheet calculator — enter your clock-in and clock-out times and unpaid break for each day to get decimal hours per day, your total weekly hours and gross pay, with a per-day chart. Handles overnight shifts. In your choice of currency. Runs in your browser.
Work Hours & Timesheet Calculator
How to Use the Timesheet Calculator
Set your rate
Enter your hourly rate and currency at the top.
Enter each day
Tick the days you work and enter clock-in, clock-out and your unpaid break in minutes.
Read the totals
See decimal hours per day, the weekly total and your gross pay, updating as you type.
Share or save
Use the share button to bookmark or send your timesheet — it travels in the link.
Turning Clock Times into Pay
Working out a week’s hours from clock-in and clock-out times sounds trivial until you actually try it with a pen: subtracting times across the hour boundary, deducting an unpaid lunch, converting hours and minutes into the decimal figure payroll uses, and doing it for every day. This timesheet calculator does all of that the moment you type. For each day you enter when you started, when you finished and how long your unpaid break was, and it returns the decimal hours — the minutes worked divided by sixty — for that day, then totals the days you mark as worked and multiplies by your hourly rate to show your gross pay for the week.
Two details trip people up most often, and the tool handles both. The first is decimal hours: payroll systems do not deal in hours and minutes but in decimals, where thirty minutes is 0.5 and forty-five is 0.75, because decimals multiply cleanly by a rate. Seeing your time expressed that way makes it obvious how a shift translates into pay and helps you check a payslip. The second is breaks. An unpaid lunch is subtracted from the span between clock-in and clock-out, so a nine-to-five day with a thirty-minute break is 7.5 paid hours, not eight — a distinction that quietly costs people who assume otherwise. If your break is paid, you simply enter zero and the full span counts.
The calculator also copes gracefully with the awkward cases that break a naive subtraction. Overnight shifts, where you clock out the next morning at an earlier time than you clocked in, are recognised as crossing midnight and counted correctly rather than coming out negative. The per-day chart shows where your hours fall across the week, and the tool flags when your total passes forty hours, a common threshold at which overtime premiums begin — though it deliberately does not apply those premiums itself, since the rules vary so widely; for that, you carry the base hours into an overtime calculator. The figures here are gross, before tax, so your take-home will be lower. Everything is computed in your browser and the whole timesheet can be shared as a link, so nothing you enter is ever uploaded to a server.
A nine-to-five with a half-hour lunch is 7.5 paid hours, not eight — small deductions add up across a year.
10 Facts About Work Hours
Decimal hours = (minutes worked) ÷ 60, e.g. 90 min = 1.5 h.
A 9-to-5 with a 30-min lunch is 7.5 paid hours.
Unpaid breaks are subtracted from worked time.
Overnight shifts cross midnight — handled by wrapping the clock.
Over 40 hours a week often triggers overtime rules.
Accurate timesheets protect both worker and employer.
Rounding rules for clock-in vary by employer policy.
Weekly pay = total hours × hourly rate.
Tracking hours helps spot unpaid overtime.
This calculator runs in your browser — nothing is uploaded.
Frequently Asked Questions
- For each day you enter your clock-in and clock-out times and any unpaid break in minutes. The tool finds the minutes between in and out, subtracts the break, and divides by 60 to give decimal hours. It adds up the days you mark as worked for your weekly total and multiplies by your hourly rate for gross pay.
- Payroll uses decimal hours rather than hours and minutes, because they are easy to multiply by a rate. Thirty minutes is 0.5 hours, fifteen minutes is 0.25, and forty-five minutes is 0.75. The calculator converts your clock times into decimal hours automatically so you can see exactly what will be paid.
- Breaks are treated as unpaid and subtracted from the worked time. If you take a 30-minute lunch on a nine-to-five shift, the tool counts 7.5 paid hours, not 8. If your break is paid, simply enter 0 so the full span is counted.
- Yes. If your clock-out time is earlier than your clock-in time — for example starting at 22:00 and finishing at 06:00 — the calculator recognises that the shift crosses midnight and wraps the clock, counting eight hours rather than producing a negative result.
- It calculates your total hours and pay at a single rate, and flags when your week exceeds 40 hours, but it does not apply overtime premiums. If hours beyond a threshold are paid at time-and-a-half or double time, work out the base hours here and use the overtime calculator to apply the higher rate to the extra hours.
- They are gross — your earnings before income tax and other deductions. Your take-home pay will be lower depending on your tax situation. Use a take-home pay calculator for the net amount.
- The grid is laid out as a week, which suits most timesheets. For a fortnight or month, total each week separately and add them, or simply note that the weekly pay figure multiplied by the number of weeks gives an approximate period total if your hours are consistent.
- Some employers round clock-in and clock-out times to the nearest five or fifteen minutes under their own policy. This tool uses the exact times you enter; if your workplace rounds, enter the rounded times to match what payroll will actually pay.
- Yes. The share button encodes your whole week — days, times, breaks, rate and currency — into the page link, so you can bookmark it or send it on. Nothing is stored on a server; the data travels in the URL.
- Completely free, with no account or usage limit. It runs entirely in your browser, collects no data, and works offline once the page has loaded.
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